How do I take a deposit for a retreat?

Turn on the deposit payment option and set the amount. At checkout, guests choose to pay in full or pay the deposit. A booking paid with a deposit shows as partially paid until you collect the rest.

Can I limit the number of places for each room type?

Give each room type a capacity, and set a total capacity for the retreat. When a room type is full, it shows as sold out and guests can still book the others.

Can a guest book two places at once?

Yes. A guest can pick two places in one booking, for example both beds in a shared twin room. Guests who book on their own can name a friend in the Share a room with field.

Do guests get a confirmation email?

Yes. Each guest gets a confirmation email with the retreat dates, the location and their booking, and you get a notification for every new booking.

Can I add the registration form to my own website?

Share the link to the event, or embed it on your website so guests book without leaving your site.

Can guests book an airport shuttle?

Yes. The shuttle is an add-on: guests switch it on at checkout and choose how many seats. With a deposit, the guest pays the deposit now and the rest, shuttle included, by the balance date.

Retreat registration form template

Take bookings and deposits for a yoga, wellness or faith retreat, with room choices and the details you need before guests arrive.

Use template Try the live preview

Free up to $3K in monthly sales. No credit card needed.

Event
10 fields
Payments with Stripe

Live preview in test mode. Try the event, nothing is charged.

Fields this template collects

Every field is in the live event above. Change, remove or add fields after you copy it.

Room type
Shared twin room, private room or day guest, each with its own price and number of places.
Name, email and phone
For the confirmation and for updates before the retreat.
Your yoga experience
Helps teachers plan the classes. Change it to the activity your retreat is about.
Dietary needs
A dropdown, so the kitchen can count meals before you order food.
Allergies, injuries or health notes
Optional. Anything the teachers and the kitchen should know.
Share a room with
Optional. Friends who book on their own can ask to share a twin room.
Emergency contact
Required, because guests stay overnight.
Deposit terms
A checkbox where guests confirm the date until which the deposit is refundable.
Pay in full or pay a deposit
Guests pay the whole amount now, or $150 now and the rest by the date you set.
Airport shuttle
An optional $40 add-on per person, from Asheville airport to the lodge and back.

Retreat guests choose a room, tell you what they eat and who to call in an emergency, and many prefer to pay a deposit first. This event template asks for all of it in one short form.

Each room type has its own price and number of places, and shows as sold out when it is full. Guests pay in full or pay a $150 deposit, and get a confirmation with the dates and the location straight away.

What to ask on a retreat registration form

Room type comes first, because it sets the price. Then ask what the kitchen and the teachers need: dietary needs, health notes and an emergency contact for the overnight stay.

A deposit holds the place and lets guests book months ahead. Put the date by which the rest is due in the description and in the deposit option, and ask guests to tick a box that they have read your refund terms.

How to use this template

Three steps from this template to your own live event.

1
Make it yours
Copy this template, then change the prices, fields and branding.
2
Share it or embed it
Share the link, embed it on your website, or show a QR code people scan to open the event.
3
Get paid through Stripe
Payments go straight to your own Stripe account.

Frequently asked questions

: Turn on the deposit payment option and set the amount. At checkout, guests choose to pay in full or pay the deposit. A booking paid with a deposit shows as partially paid until you collect the rest.
: Give each room type a capacity, and set a total capacity for the retreat. When a room type is full, it shows as sold out and guests can still book the others.
: Yes. A guest can pick two places in one booking, for example both beds in a shared twin room. Guests who book on their own can name a friend in the Share a room with field.
: Yes. Each guest gets a confirmation email with the retreat dates, the location and their booking, and you get a notification for every new booking.
: Share the link to the event, or embed it on your website so guests book without leaving your site.
: Yes. The shuttle is an add-on: guests switch it on at checkout and choose how many seats. With a deposit, the guest pays the deposit now and the rest, shuttle included, by the balance date.