What should an event registration form include?

Start with the attendee’s full name and email address . Then add only what you need to run the event: Dietary requirements, if you serve food. Accessibility needs, for any in-person event. An emergency contact, for anything physical or overnight. Company and job title, for a professional audience. A waiver, for sports and camps.

How do I create an event registration form?

Choose an event type in the builder above, edit the fields and pick a look. Then select “Use form” and sign up free to open the same form as a live registration page. For a longer walkthrough, read how to create an event registration form . Is your event a different type? Describe the form you need to the AI form builder .

How many fields should an event registration form have?

As few as you can run the event with. A webinar or free social event: two to five fields. A conference or workshop: five to eight. A retreat, camp or sports event: nine or more. If nobody on your team will read an answer before the event, remove the field or make it optional.

Can I use Google Forms for event registration?

Yes, for a free event with a simple guest list. Plan the fields in the builder above and add each one to a Google Form. Google Forms does not collect payment or send a ticket. If you charge for tickets, a registration page that takes the form and the payment in one step saves that work.

Can I take payment on the registration form?

Yes. Set the builder to “Paid”, enter a ticket price and select “Use form”. Attendees fill in the form and pay by card in one step, and the money goes to your own Stripe account. See how it works on the sell event tickets page.

Where can I find a conference registration form template?

Select “Conference” in the builder above. The template asks for full name, email, company and job title, with optional questions on dietary requirements, accessibility and how the attendee heard about the event. For session choices and badge details, read how to create a conference registration form .

Is the event registration form template free?

Yes. The builder is free and needs no account, and you can build as many forms as you want. To open a form as a live registration page, you create a Checkout Page account. That is free too, with no credit card.

Free event registration form template

Pick your event type, edit the fields and choose a look. Then open it as a live registration page with a free account.

Set up your event

Event type

Event name (optional)

Registration

Ticket price

Who registers

Format

Add fields

Select a field to add it. Edit or remove a field with the pencil in the form.

Look

Your organization

Conference registration

In person · Paid

General admission

Set your price

Full name
Jane Smith
Email address
jane@example.com
Company or organization
Acme Inc.
Job title
Marketing manager
Dietary requirements (optional)
Select an option
Accessibility needs (optional)
Step-free access, hearing loop, large print
How did you hear about this event? (optional)
Select an option

Card information

1234 1234 1234 1234MM / YY CVC

Pay and register

Payments are secure and encrypted

Free account. No credit card needed.

What to include in an event registration form

A good registration form asks for what you need to run the event and nothing else. These are the six groups of questions to choose from. For wording you can copy, see our list of event registration questions.

Who is registering

Full name and email address, always. Add a phone number only if you will call or text people about changes on the day.

What they are registering for

The ticket type, session or time slot, and how many places. For group bookings, ask one person for the names of everyone in the group.

What you need to host them

Dietary requirements, accessibility needs, T-shirt size or room preference. Ask only when the answer changes what you order or prepare.

What keeps people safe

An emergency contact, medical notes and a liability waiver for sports, camps, retreats and anything overnight.

What helps you market the next one

One optional question, such as how the attendee heard about the event. Keep it to one so it does not slow the form down.

Consent

Ask separately for permission to take photos and to send future emails. Leave both checkboxes unchecked by default.

Registration form templates by event type

Choose from 10 event registration form templates. Select one to load its suggested fields, then edit them for your event.

Conference registration form

Capture who is coming and who they work for, so badges, catering and sponsor reports are right on the day.

Full name
Email address
Company or organization
Job title
Dietary requirements (optional)
Accessibility needs (optional)
How did you hear about this event? (optional)

Workshop registration form

Ask about experience and goals up front so you can pitch the session at the right level.

Full name
Email address
Phone number (optional)
Experience level
What do you want to get out of this event? (optional)
Dietary requirements (optional)

Class or course registration form

Keep it short for repeat students, with an emergency contact for anything physical or in person.

Full name
Email address
Phone number
Experience level (optional)
Emergency contact name (optional)
Emergency contact phone (optional)
Medical conditions or allergies we should know about (optional)

Fundraiser or gala registration form

Collect the details you need for seating and catering, plus the organization behind each guest.

Full name
Email address
Phone number (optional)
Company or organization (optional)
Dietary requirements (optional)
Who would you like to sit with? (optional)

Church event registration form

Count the whole household in one registration and find out who needs childcare and who can help.

Full name
Email address
Phone number (optional)
Number of people in your household attending
Do you need childcare? (optional)
Dietary requirements (optional)
Can you volunteer at the event? (optional)

Sports event or camp registration form

Cover safety first: date of birth, emergency contact, medical notes and a waiver checkbox.

Full name
Email address
Phone number
Date of birth
Emergency contact name
Emergency contact phone
Medical conditions or allergies we should know about (optional)
T-shirt size (optional)
I accept the liability waiver

Retreat registration form

Plan rooms, meals and arrivals before anyone travels, and know who to call if something goes wrong.

Full name
Email address
Phone number
Dietary requirements
Room preference (optional)
Arrival date (optional)
Emergency contact name
Emergency contact phone
Medical conditions or allergies we should know about (optional)

Webinar registration form

Ask for as little as possible: name and email, with optional questions about work and topics for the speaker.

Full name
Email address
Company or organization (optional)
Job title (optional)
Questions for the speaker (optional)

Networking event registration form

Find out who is in the room and what they are looking for, so you can make introductions.

Full name
Email address
Company or organization
Job title (optional)
LinkedIn profile (optional)
What do you want to get out of this event? (optional)

Party or social registration form

A light RSVP: who is coming, what they eat, and anything the host should know.

Full name
Email address
Dietary requirements (optional)
Message for the host (optional)

From template to live registration form

1. Open your registration page

Select “Use form” and create a free account in Checkout Page, our event registration software. Your page opens with the same fields, ticket price and look.

2. Connect Stripe for paid tickets

For a paid event, connect Stripe to sell event tickets on the same page as the form. Add more ticket types or a capacity limit if you need them.

3. Share the link

Send the link by email, post it on social media, or embed the form on your website. Each registration gets a confirmation email and a ticket with a QR code for check-in.

Event registration form FAQ

: Start with the attendee’s full name and email address. Then add only what you need to run the event:
Dietary requirements, if you serve food.
Accessibility needs, for any in-person event.
An emergency contact, for anything physical or overnight.
Company and job title, for a professional audience.
A waiver, for sports and camps.
: Choose an event type in the builder above, edit the fields and pick a look. Then select “Use form” and sign up free to open the same form as a live registration page.
For a longer walkthrough, read how to create an event registration form.
Is your event a different type? Describe the form you need to the AI form builder.
: As few as you can run the event with.
A webinar or free social event: two to five fields.
A conference or workshop: five to eight.
A retreat, camp or sports event: nine or more.
If nobody on your team will read an answer before the event, remove the field or make it optional.
: Yes, for a free event with a simple guest list. Plan the fields in the builder above and add each one to a Google Form.
Google Forms does not collect payment or send a ticket. If you charge for tickets, a registration page that takes the form and the payment in one step saves that work.
: Yes. Set the builder to “Paid”, enter a ticket price and select “Use form”. Attendees fill in the form and pay by card in one step, and the money goes to your own Stripe account.
See how it works on the sell event tickets page.
: Select “Conference” in the builder above. The template asks for full name, email, company and job title, with optional questions on dietary requirements, accessibility and how the attendee heard about the event.
For session choices and badge details, read how to create a conference registration form.
: Yes. The builder is free and needs no account, and you can build as many forms as you want.
To open a form as a live registration page, you create a Checkout Page account. That is free too, with no credit card.

More free tools

Turn your template into a live form

Your conference registration form, with 7 fields, opens in Checkout Page ready to edit and share. Take free or paid registrations, with payouts to your own Stripe account. Free up to $3K a month.

No credit card required.