Best SaaS billing software: Top picks for 2025

Billing isn’t just about getting paid. For SaaS companies, it’s the engine that drives growth, retention, and scalability.

From testing new pricing models to expanding into new markets, your billing system should support your needs and drive your growth. A modern solution does way more than process payments. It helps reduce churn, automate complexity, and unlock revenue you’d otherwise miss.

In this guide, we’ll break down why billing is a strategic asset, the mistakes to avoid when choosing a platform, and how today’s top solutions compare.

Whether you're switching tools or starting from scratch, this Checkout Page guide will help you choose a system that supercharges your growth.

Benefits and importance of SaaS billing software

As a SaaS business, you're not just selling software; you sell access, usage, and ongoing value. This fact makes billing significantly more complicated than simply sending an invoice once a month.

Far from just charging a flat fee, you’re dealing with subscription plans, seat-based pricing, feature-based tiers, usage-based billing, trials, upgrades, downgrades, and refunds.

And often, all at once.

This complexity is exactly why purpose-built SaaS billing software exists.

Why it matters

Without automation, your team ends up patching together spreadsheets, payment gateways, and manual invoicing tools. This labor-intensive approach leads to:

• Revenue leakage (missed upgrades, failed payments, forgotten renewals)
• Billing errors that frustrate customers and significantly damage trust
• Compliance issues when revenue recognition isn’t handled correctly
• Operational drag from manual processes and legacy systems

A good subscription billing platform handles all of this in the background, allowing your team to focus on the product rather than the paperwork.

Key benefits for SaaS businesses and teams

Here’s why you'll be saving yourself or your team a lot of time and effort with the right SaaS billing software:

• Billing automation: Spare your team the manual work of creating invoices and performing proration maths. Automate everything from new signups to dunning emails.
• Automated dunning management: Failed payment? Your billing system should handle retries, reminders, and churn prevention.
• Real-time sub-ledger transactions: Keep your accounting team happy with up-to-date, audit-ready financial data.
• Revenue recognition: Handle ASC 606 or IFRS 15 compliance without needing a spreadsheet sorcerer.
• Business intelligence: Gain in-depth insights into key metrics, including MRR, churn, LTV, and cohort retention. All in one place.
• Multi-entity and multi-currency support: Scale across borders and business units without rebuilding your stack.
• ERP and CRM integration: Sync with the rest of your ecosystem to avoid data silos.
• Better customer experience: Let users manage subscriptions, billing details, and payment methods from a self-serve portal.

Billing impacts your customers, team, product, and revenue. Find a solution that allows you to:

• Test different pricing models without needing a dev
• Launch new plans or discounts quickly
• Reduce churn with smarter retry logic and communication
• Free up engineering to focus on product, not payments

Key features & functionalities of SaaS billing software

Here are the key features to consider when evaluating a recurring billing solution.

🔁 Subscription management

At the core, your billing software should help you manage customer subscriptions from signup to cancellation. This includes:

• Plan changes (upgrades/downgrades)
• Add-ons and coupons
• Trial periods (free or paid)
• Subscription pausing or scheduling

A strong subscription engine should handle changes automatically, without manual adjustments.

🔄 Automated recurring billing

Recurring billing is what keeps your monthly recurring revenue (MRR) flowing. Your platform should support:

• Monthly, annual, and custom intervals
• Prorated charges
• Scheduled invoices and renewals
• Mid-cycle changes

This is where billing automation matters most, so you’re not chasing every invoice manually.

💳 Customizable pricing models

As we covered earlier, SaaS billing can involve flat-rate, tiered, usage-based, hybrid, or per-seat models.

🔎 Look for:

• Flexible configuration tools
• A visual product catalog or pricing editor
• Easy rollout of new plans

Platforms like Checkout Page make this simple, letting you test pricing without touching your code.

🧾 Dynamic invoicing and tax compliance

Invoicing should adapt to changes in customer details, currency, tax location, and usage.

🔎 Look for support for:

• Real-time invoice generation
• Tax calculations (including VAT/GST)
• Branded invoice templates
• Multi-currency support

Tax compliance is essential if you’re billing internationally.

🚫 Dunning management

When payments fail, as they will, your billing system should attempt to retry, notify the customer, and help prevent churn.

🔎 Look for:

• Smart retry logic
• Email notifications and reminders
• Expiry alerts for saved cards
• Involuntary churn reduction

This is a make-or-break feature for SaaS with high volume.

📊 Revenue recognition

You’ll need to recognize revenue in accordance with rules such as ASC 606 or IFRS 15.

🔎 Look for:

• Deferred revenue tracking
• Time-based recognition
• Automated journal entries
• Sub-ledger reporting

This is crucial once you’re scaling or audited.

📈 Analytics and reporting dashboards

If you don't track it, you can't improve it. Your billing platform should give you real-time visibility.

🔎 Look for:

• MRR, ARR, churn, LTV, CAC
• Plan performance
• Revenue by segment or geography
• Forecasts and financial summaries

Look for customizable dashboards or exports to your BI tools.

👤 Customer self-service portal

Life gets a lot easier for both parties when customers can manage their own subscriptions, payments, and files without needing your support team.

🔎 Look for:

• Branded portals
• Magic login links
• Card updates and subscription edits
• Invoice history access

🔌 Integration with CRM and accounting software

Your billing data should flow cleanly into your CRM, ERP, and analytics tools.

🔎 Look for:

• Built-in integrations (e.g., Salesforce, HubSpot, Xero)
• Open APIs for custom connections
• Webhooks for real-time event handling

🔐 Security and reliability

Finally, your billing platform must ensure that payments are secure and compliant.

🔎 Look for:

• PCI compliance
• Data encryption
• 99.9%+ uptime
• Fraud prevention

Consider your billing stack part of your core infrastructure: it needs to be bulletproof.

Common mistakes and challenges when choosing SaaS billing software

Choosing SaaS billing software is a high-stakes decision; yet, many companies rush into it or underestimate what they need. That’s how they end up with systems that break under pressure and create problems instead of solving them.

Here are the most common mistakes to avoid, along with the challenges to prepare for:

🙈 Mistake 1: underestimating integration complexity

Billing doesn’t exist in a vacuum. It needs to connect with the rest of your business, from your CRM and accounting tools to your analytics and marketing stack.

Some billing platforms offer deep native integrations. Others, like Checkout Page, take a more flexible and modular approach, offering Zapier, webhooks, and plugins to connect with a wide range of tools without overcomplicating your stack.

What matters most is that your billing software fits your workflow.

🙈 Mistake 2: trying to build billing in-house

It starts simple. One product, flat pricing, Stripe integration. But over time, complexity creeps in: add-ons, trials, discounts, usage tracking, and failed payments.

Custom billing is expensive to maintain and tricky to scale. A purpose-built subscription billing platform pays for itself in saved time and reduced churn.

🙈 Mistake 3: ignoring compliance and revenue recognition

ASC 606, IFRS 15, deferred revenue—if your billing software doesn’t support revenue recognition, you’ll end up doing it manually, and it won’t scale. What's worse, it could trigger compliance issues down the line.

✅ ASC 606: U.S.-based companies

✅ IFRS 15: Companies reporting under international standards (Europe, Asia, etc.)

If you're selling globally (or plan to), a billing platform that supports both standards is a significant advantage, especially when working with accountants, auditors, or preparing for funding.

🙈 Mistake 4: assuming all recurring billing is the same

Recurring billing and subscription billing aren’t interchangeable. A platform might support monthly plans but fall apart when you introduce usage-based billing, seat-based pricing, or hybrid models.

Make sure the software supports your current pricing, as well as the models you may want to test and introduce in the future.

🙈 Mistake 5: underestimating switching costs

Moving to a new billing system takes time. Data migration, user training, rebuilding logic, retesting edge cases. It’s rarely a simple task.

That means you should choose carefully the first time. Look for tools that offer strong onboarding, support, and data import tools to ease the transition.

🙈 Mistake 6: neglecting dunning and payment failure handling

Dunning handling is the automated process of recovering failed payments, like retrying cards, sending reminders, and preventing involuntary churn. It helps you get paid without manual follow-up.

Failed payments are a not-so-silent killer. If your billing software doesn’t offer automated dunning management, you're missing out on money on the table and increasing customer churn.

🙈 Mistake 7: picking based on price alone

It can be very tempting to opt for the cheapest tool, especially in the early stages of development. You might tell yourself you'll upgrade later on. However, if your low-cost billing system lacks scalability or key features, it will ultimately end up costing more in the long run, through billing errors, development time, and lost revenue.

Rather than looking at monthly fees alone, weigh up the total cost of platform ownership: time saved, features gained, revenue retained.

Types of billing models for SaaS businesses

SaaS businesses thrive on the ability to offer flexible pricing, but that also means that billing is complex. A good SaaS billing platform should support multiple pricing strategies, allowing you to evolve without headaches.

The most common billing models you’ll encounter are:

Flexibility is key; modern SaaS billing platforms such as Checkout Page, Stripe Billing, and Chargebee allow you to blend models, test what works, and adjust as you scale.

Comparison of top SaaS billing solutions

1. Checkout Page

Checkout Page builds on Stripe to offer an intuitive, no-code billing layer. You can create branded checkout pages in minutes, sell subscription plans, offer free or paid trials, and manage upsells, all without writing code.

Key features:

• Subscription billing with trials, start dates, and setup fees
• One-time payments, payment plans, and tiered pricing
• Supports existing Stripe plans, no migration needed
• Customer self-service portal
• Embeddable on any site (Webflow, Framer, WordPress, etc.)
• Integrates with Stripe Tax

Pros:

• Extremely easy to use and fast to set up
• Great for testing different pricing models quickly
• No-code friendly, ideal for marketing-led teams

Cons:

• Not built for enterprise financial complexity
• Lacks built-in revenue recognition tools

Pricing:

Best for: SaaS businesses selling digital products or subscriptions who want a no-code, Stripe-based solution that’s fast to launch.

Stripe Billing

Stripe Billing is powerful and fully customizable, but it requires a lot of development effort. It supports almost every pricing model imaginable and is tightly integrated with Stripe’s global payments infrastructure.

Key features:

• Usage-based, recurring, hybrid billing
• Smart payment retries and dunning
• Deep API control and webhook support
• Integrates with Stripe Tax, Radar, and third-party tools
• Custom financial reporting for recurring revenue

Pros:

• Extremely powerful for custom setups
• Seamless global payments
• Massive ecosystem support

Cons:

• Requires developer time to set up and maintain
• No built-in no-code interface

Pricing: 0.5%–0.8% of recurring billing volume; custom pricing for scale

Best for: Developer-heavy SaaS teams that want maximum flexibility and are already using Stripe for payments.

Chargebee

Chargebee covers subscription billing, revenue operations, dunning, and analytics in one platform. It’s designed for scale, offering everything from automated invoicing to revenue recognition.

Key features:

• Subscription and usage-based billing
• Trial management, coupons, and plan upgrades
• Revenue recognition (ASC 606, IFRS 15)
• Integrates with 30+ tools, including CRMs and ERPs

Pros:

• Comprehensive feature set for scaling teams
• Good support for finance and compliance teams
• Frequent updates and solid onboarding

Cons:

• Can be overwhelming for smaller teams
• Higher pricing as revenue grows

Pricing: Free up to $250K billed; from ~$599/month after that

Best for: Growth-stage SaaS companies that need a robust, all-in-one billing and revenue platform.

Recurly

Recurly focuses on retention. It offers smart dunning workflows, automated retries, and global payment support, along with a user-friendly UI for finance and operations teams.

Key features:

• Subscription billing with usage tracking
• Machine-learning-based payment recovery
• Multi-currency, multi-gateway support
• Built-in dashboards and reporting

Pros:

• Strong dunning and retry logic
• Easy to implement compared to developer-heavy tools
• Scales well with mid-sized teams

Cons:

• Not as customizable as Stripe or Chargebee
• Advanced features often require higher plans

Pricing: Starts at ~$220/month; higher tiers for volume and advanced features

Best for: Mid-market SaaS companies that prioritize churn reduction and payment recovery.

Zoho Billing

Part of the Zoho suite, Zoho Billing is a solid choice for simple billing, automation, and reporting, especially if you already use Zoho CRM or Zoho Books.

Key features:

• Recurring and usage billing
• Proration, discounts, and tax handling
• Hosted checkout pages and customer portal
• Native Zoho integrations

Pros:

• Very affordable
• Great for existing Zoho users
• Supports essential billing needs out of the box

Cons:

• Limited integrations outside Zoho ecosystem
• Not built for complex finance workflows or compliance

Pricing:

• Standard plan: $29/month (3 users)
• Premium: $69/month (10 users)

Best for: Small to mid-sized SaaS businesses using Zoho tools and looking for a cost-effective billing system.

Paddle

Paddle is a merchant of record (MoR), which means they take care of VAT, fraud, tax compliance, and billing infrastructure. You focus on building; they handle the complexity.

Key features:

• Checkout, subscription, and usage billing
• Handles global tax and compliance
• Multi-currency and localization built-in
• Fraud prevention and customer support

Pros:

• Simplifies global SaaS billing
• Handles tax for you
• Quick setup with low technical lift

Cons:

• Less control over customer and payout experience
• Some SaaS teams may prefer more backend access

Pricing: Revenue share model; varies by volume

Best for: SaaS companies selling globally who want to offload tax, compliance, and invoicing.

Billsby

Billsby is an accessible subscription billing platform with basic but useful features. It’s ideal for small teams who want to get up and running quickly.

Key features:

• Recurring billing with proration and discounts
• Hosted pages and branded customer portal
• Usage metering and reporting
• Integrates with Stripe and basic CRMs

Pros:

• Very easy to use
• Transparent pricing with free tier
• Good for basic SaaS billing workflows

Cons:

• Limited integrations and advanced features
• Not suitable for scaling or enterprise needs

Pricing: Core plan ~$45/month + 0.8% of revenue

Best for: Startups and small teams needing simple, affordable subscription billing with minimal setup.

Younium

Younium is purpose-built for B2B SaaS with formalized quote-to-cash processes. It handles complex billing rules, multi-entity management, and financial forecasting.

Key features:

• Milestone billing, contract logic, flexible terms
• Multi-entity and multi-currency support
• Revenue recognition and audit trails
• CRM and accounting integrations (e.g. Salesforce, Dynamics)

Pros:

• Great for structured finance teams
• Strong forecasting and revenue controls
• Clean UI for contract workflows

Cons:

• High learning curve
• Better suited for mid-sized or enterprise teams

Pricing: Custom; typically mid-to-high range (~€100–500/month to start)

Best for: B2B SaaS with structured contracts, forecasting, and revenue tracking needs.

Maxio (formerly Chargify)

Maxio offers full control over subscription logic, contract workflows, and finance reporting. It’s geared toward larger SaaS teams with compliance, forecasting, and analytics requirements.

Key features:

• Contract-based billing and custom workflows
• Revenue recognition automation
• CARR, MRR, and financial dashboards
• Deep CRM and accounting integrations

Pros:

• Extremely flexible for B2B pricing and finance
• Built-in analytics and forecasting
• Good onboarding and enterprise support

Cons:

• High cost and long setup
• More than smaller teams need

Pricing: From ~$599/month for up to $100K in monthly billing

Best for: Established B2B SaaS teams with complex billing, revenue recognition, and finance reporting needs.

Evaluation criteria for selecting saas billing software

Choosing SaaS billing software isn’t just about features. It’s about finding the right fit for your product, team, and future roadmap. Whether you're migrating from a legacy system or setting up for the first time, here's what to consider before committing.

Conclusion: choose billing that helps you grow, not slow you down

As we've seen, SaaS billing software isn't just about obtaining funds. It massively impacts how you launch, iterate, and scale your SaaS business.

Whether you're managing trials, testing pricing, or expanding into new markets, the right platform saves time, reduces churn, and gives you the flexibility to move quickly.

In this guide, we’ve explored:

• Why SaaS billing is complex (and crucial)
• Common mistakes teams make when choosing a solution
• A deep comparison of today’s top platforms
• What to look for when evaluating your following billing stack

There’s no one-size-fits-all. Some platforms are great for enterprise compliance. Others focus on retention or developer flexibility. But if you’re building or scaling a digital-first SaaS product, one thing’s clear: you need billing that works with you, not against you.

That’s where Checkout Page comes in.

Built on top of Stripe, it gives you all of Stripe’s global power in terms of payments, security, and reliability, but adds what Stripe doesn’t:

• No-code checkout pages you can launch in minutes
• Built-in support for trials, tiers, start dates, and upsells
• Easy A/B testing for pricing without custom dev work
• A branded customer portal so users can manage their subscriptions

Total flexibility. No heavy setup. No engineering backlog.

Ready to find out if it's a fit for your SaaS business?
👉 Start your 7-day free trial of Checkout Page — no credit card needed.